If your firm runs payroll, PF, ESI and TDS for several clients, you know where the time goes: a different login, a different spreadsheet and a different set of challans for every company. HivePayroll lets a CA firm or payroll bureau run every client’s payroll from one login, with Indian statutory compliance built in.
Built for firms that run payroll for many clients
- One login, all your clients. Switch between client companies without logging out, with each company’s employees, salary structures and statutory settings kept separate.
- Statutory compliance by state. PF (with the ₹25,000 wage ceiling from 17 September 2026), ESI, Professional Tax and Labour Welfare Fund state by state, and TDS on salary under section 392 of the Income-tax Act, 2025.
- Returns and challans. PF ECR, ESI contributions, PT and TDS figures each month, the quarterly salary TDS return (Form 138, earlier Form 24Q), and Form 130 (earlier Form 16) for every employee.
- Attendance that flows into salary. Clients can mark attendance themselves, upload it from Excel, or connect biometric machines and phone check-in, so loss of pay and overtime are calculated rather than keyed in.
- Payslips your clients’ employees can see. Each client’s employees get self-service access to payslips, leave and tax declarations, so you stop fielding “please resend my payslip” emails.
- Reports your review needs. Salary register and statutory registers, before you approve a run.
How a monthly cycle looks
- Each client’s attendance is in HivePayroll by your cut-off date, entered by the client or synced from their machines.
- You open each client from your firm login and run payroll. PF, ESI, PT, LWF and TDS are calculated.
- You review the salary register, approve, and payslips are available to employees.
- You download the statutory figures and challans for PF, ESI, PT and TDS, and file.
Pricing for CA firms and their clients
- Clients with up to 10 employees: free, with no time limit.
- Larger clients: one flat price by team size, from ₹500 a month (billed yearly), with every feature included. See pricing.
- Your firm: as a HivePayroll partner, your own firm’s payroll and multi-company access are free, and you earn 20% of what each client pays, every year they stay.
Why CA firms choose HivePayroll
- Flat pricing that small clients can afford, and a Free plan for the smallest
- Indian payroll only, so state rules like PT and LWF are handled properly rather than bolted on
- Rules kept current: the Labour Codes, the new Income-tax Act and the PF ceiling change were all reflected in 2026
- Email support from the people who build the product
Frequently asked questions
Can I manage multiple companies from one HivePayroll login?
Yes. A CA firm or payroll bureau can manage all its client companies from one login and switch between them.
Do my clients need to pay separately?
Each client company is on its own plan: free up to 10 employees, then priced by team size. As a partner you earn 20% of each paying client’s subscription.
Can clients enter their own attendance?
Yes. Clients can mark attendance, upload it from Excel or connect biometric machines, and you run payroll from there.
How do we move existing clients from spreadsheets or other software?
Employee details, salary structures and opening balances can be imported. We help with the first clients you move; there is no setup fee.
Get started
Become a partner to get multi-company access for your firm, or email support@hivepayroll.co.in to see how it would work for your clients.
