Our payroll software with an attendance management system or feature ensures accurate and efficient employee attendance tracking, making payroll processing a breeze.
Time management is a vital part for the growth of an organization. HivePayroll’s timesheet and attendance management tool is used for tracking of employees’ attendance, time spent on work and time spent off work.
This is an automated tool and helps the organization in managing her employees’ services, hours, pay rates, and locations. This helps in implementing transparent, fair and steady pay policies.
HivePayroll’s automated timesheet and attendance management solution allows your organization to create a paperless employee check-in check-out and telephony validation system. This allows combining real-time employee time and attendance data with the organization’s employee scheduling program, which in turn results in minimizing the costs and improving efficiencies. By using HivePayroll timesheet & attendance module, you can easily manage the employee hours and flexibly distribute your workforce for projects and work orders. Other benefits of the timesheet & attendance management include elimination of timecards, avoiding unauthorized overtime and reporting employee time/attendance precisely to your payroll.
A traditional mechanical time clock allows employees to clock in for one another, also known as “buddy punching”, to cover for late arrival or absence. This is known as time theft, and it can add up to a significant cost to the organization, Especially, when you have a large workforce working on various sites for your organization. Keep in mind that for a typical shift of 8 hours a day, five minutes is 1% of an employee’s daily pay and these five minutes can add up quickly. HivePayroll Time & Attendance can be easily integrated into IP time clocks, ID badge readers or biometric scanners. This makes it nearly impossible for employees to clock in or out inaccurately.
HivePayroll stores your historical data without any need for you in investing huge cost in storage hardware and backups. Payslips and reports for previous period can be accessed anytime with few simple clicks. Employee attendance history is always available to the supervisors and employees. This helps in keeping track of leaves, absence and working hours 24×7. HR and management can access historical data anytime anywhere for their planning and control purposes.
HivePayroll makes your overall payroll experience smooth and easy to manage. Payroll departments do not need to compile timesheets for payroll processing, when time and attendance keeping software is integrated into the workplace. Attendance keeping labour management systems provide precise work schedules and compiled times, which are available from the management software interface and significantly cutting back on the time payroll spends on manual data entry. Both payroll and human resources have ready, real-time access to accurate employee time and attendance data, allowing these departments to spend less time on manual data entry while maintaining more accurate payroll and attendance history records. Companies can use the time, effort and money saved here to invest in their growth.
There are many time and attendance employee software packages available in the market. Many of them provides you access to a variety of features and most of these software packages use biometric devices for processing. But to use these software for HR and Payroll management needs investment in time clocking or biometric hardware, subscription to their apps, maintenance the biometric devices etc. Monitoring, collecting and compiling hourly employee time and attendance data can be a cumbersome, labour-intensive and expensive. Mechanical time clocks often record employee attendance inaccurately due to “buddy punching” or system errors, and this information must be compiled by the payroll department.
With HivePayroll, you can use add-on feature of Web Check-n and Web Check-out and this will not need any biometric devices. Your system will keep track of the time. Even you already have biometric devices installed at your sites, HivePayroll can be integrated with these devices easily. HivePayroll’s employee time and attendance solution provides tangible support and improvements to the operating efficiency of you organization. The solution is time-efficient, real time, Internet-based and cost effective.
A: Yes, HivePayroll’s attendance management system is designed with strong security features to protect sensitive employee data. We follow best practices in data security and compliance, ensuring that your data is safe and secure at all times.
Attendance software is usually sold on tracking. In practice, the reason it matters is that loss of pay, overtime and leave deductions all come out of it — and a wrong attendance month becomes a wrong salary, discovered by the employee rather than by you.
HivePayroll records attendance and feeds it straight into the payroll run, so the same data produces the register and the payslip.
Employees can see their own attendance on a calendar with the hours worked each day, and a running timer on a day they have checked into, so the number is visible to them as it builds rather than arriving as a surprise at month end.
Shifts, shift configurations, working patterns and week-off rules live in one place. A company running a general shift in the office and rotating shifts on a floor configures both, rather than modelling one and handling the other manually.
Someone forgets to check out. Left alone, that day is either zero hours or an absurd number of them, and either way it lands in payroll.
HivePayroll closes those days for you and records who closed them, so the correction is visible in the audit trail rather than being an invisible edit.
Employees raise a correction for a wrong day themselves. Those requests land in a single approval queue instead of arriving as messages to whoever is nearest. Every regularisation is recorded, and there is a regularisation register showing what was changed, by whom, and when — which is the report an auditor asks for.
A monthly hours check shows who fell short of their required hours and what that shortfall comes to in days.
It is worth being clear about how this behaves: short hours are only ever deducted from pay if you switch that on, and it is off until you do. The review exists so you can see the position and decide — not so the system quietly cuts salaries.
Before a payroll run, a pre-payroll attendance report shows the month as payroll will read it, so exceptions get settled before the run rather than after the payslips. Out of the same data:
Every one of these can be filtered by department, location, cost centre or business unit, and downloaded as Excel or CSV. See payroll reports and analytics for the full list.
Managers get their team’s attendance and the requests waiting on them in their own space, without going through HR. Attendance reminders can be sent automatically so the chasing is not a person’s job.
Yes. Attendance can be imported directly from a biometric device, alongside web and mobile check-in and spreadsheet import. You do not have to replace hardware to move payroll.
Yes. Web and mobile check-in can be bounded by an office location, so a check-in only registers at the site. It is optional — companies with field or remote staff can leave it off.
The day is closed automatically and the system records who closed it, so the day does not reach payroll as zero hours or as an impossible number, and the correction stays visible in the trail.
Only if you turn that on. By default the monthly shortfall review shows you who fell short and what it equals in days, and deducts nothing.
Employees raise them from their own space and they arrive in a single approvals queue. Approved changes appear in the regularisation register with who made them and when.
Yes. Loss of pay and overtime are derived from attendance in the payroll run, and a pre-payroll attendance report lets you settle exceptions before the run rather than reversing payslips after it.
The honest test of attendance software is one full month of your own data, including the messy days. Book a free demo or start on any plan — all of them include a 15-day free trial.
Related: leave management · the payroll management process · statutory compliance
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