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How to Find the Right Payroll Software for your Small Business

How to Find the Right Payroll Software for your Small Business

Finding the right payroll software for your small business can be challenging. There are so many options it can be hard to find the right one. Thankfully, some tips and best practices can help you narrow down your search and ultimately find the right software in your budget. Here are six tips for finding the right payroll software for your small business.

1. Determine what you need

The best way to find the best small business payroll software is to take a step back and consider what kind of payroll system you need.

For most small businesses, a basic payroll software package is all they need to start. Payroll software that offers more advanced features can be costly and difficult to use, so it’s essential to determine whether or not you need them before you choose your provider.

For example, if you’re a one-person shop, you probably don’t need the advanced features of an enterprise-level payroll software package.
On the other hand, if you’re managing multiple employees and have complex payroll needs, such as calculating taxes or providing benefits, it may be worth investing in a more expensive but comprehensive solution. But if you need the best of both worlds, look for flexible tools like HivePayroll, which can address exacting demands without breaking the bank.

2. Consider your workforce

If your company has many employees, choosing an enterprise-level solution for your payroll needs may make sense. However, if your company only has a few employees, it may be better suited for a smaller solution that is less expensive and easier to use.

In case you’ve examined examples of accounting software solutions for small businesses before buying an accounting tool, you should do the same when searching for your payroll platform. If you have a smaller team and don’t need to track multiple employees simultaneously, look for small business payroll software that can be used on-site or off-site.

3. Consider the scalability of your payroll software

When looking at different providers’ offerings, remember that some platforms have scaled up well while others have struggled with this transition. You must choose one from your list of payroll software that has done well in this area. This way, you can feel confident about your business’s future stability and growth!

Software scalability is also essential to consider when choosing payroll software. You want to ensure that the provider has thought through how they will scale up their business and how it will affect your own needs.

If, for example, you consulted unbiased CRM reviews to ensure you will purchase a flexible sales tool, you should also do the same for your payroll. Go through reliable software review platforms so you will be guided accordingly.

4. Do not forget about data security

One thing many people forget about when choosing a payroll platform is data security—and we’re not just talking about keeping hackers out of your server room!

It would be best to consider what data you’ll store in your database. Is there sensitive information that should be protected? Do you have any special needs for your database? If so, make sure that the software offers those features as well.

You should also ensure that the software you choose has a good track record of keeping your data safe, storing it securely, and protecting it from unauthorized access.

Remember, a recent small business survey found that 90% of small business employees in the US receive their paychecks on time. So if your payroll software has the latest security features, your employees won’t belong to the other 10% who receive their salaries late.

5. Ensure that the platform is affordable

Always make sure to consider the cost of your payroll platform—both upfront and over time. If you are considering an in-house solution, be sure to factor in all costs associated with this system, including hardware requirements and staffing costs.

If you are considering an out-of-house payrolling solution, compare the costs associated with this type of system and its costs over time. You will want to consider whether there is a one-time or ongoing subscription fee for the service.

You will also want to consider any other costs associated with the system, such as a training fee or implementation cost.

6. Look for software that has excellent customer service and support

You must find a payroll software company that has excellent customer support. You will want to look for a company that offers 24/7 support, live chat, and phone support.

You must access excellent customer service and support even if you are not a technical person. You will want to look for payrolling software with an easy-to-use interface and ample training materials so your employees can learn how to use the system.

You will want to ensure that the software provider has a customer service team available to help you with any issues. You will also want to ensure that the software offers an easy-to-use self-service portal for employees and managers.

The correct payroll is key to employee motivation and productivity

Choosing the best payroll software for small business is an important decision. And we have provided you with six tips to help you find the perfect fit for your small business.

You will want to consider what you need, who you are employing, and how it may grow, as well as data protection and affordability. Also, ensure you receive the best customer service, which can provide a productive working relationship with your chosen payroll system provider.

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